1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Forthspring Intercommunity Group (Forthspring) is the data controller (contact details below). This means they decide how your personal data is processed and for what purpose
3. How do we process your personal data?
Forthspring complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes:
- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
- To protect and ensure the safeguarding of vulnerable adults, children and young people;
- To administer membership, registration and attendance records;
- To fundraise and promote the interests of Forthspring and its projects;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of external fundraising applications);
- To inform you of news, events, activities and services running at Forthspring.
4. What is the legal basis for processing your personal data?
We process personal information for certain legitimate purposes, which include some or all of the following:
- Where the processing enables us to enhance, develop, modify or improve our services / communications for the benefit of our users;
- to provide monitoring information to our funders and to attract investments from funders;
- to provide specific communications which we think will be of interest to you;
- to determine the effectiveness of our activities & services.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with our funders in order to carry out our legal obligations for evaluation and monitoring, as required within the funders terms and conditions.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the Information Commissioner’s office available to view online here. Specifically, we retain personal data while it is still current; and for the time periods directed by our funders as outlined in their terms and conditions.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Forthspring holds about you;
- The right to request that Forthspring corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Forthspring to retain such data; The right to withdraw your consent to the processing at any time The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable)
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Project Director at Forthspring: firstname.lastname@example.org or tel. 02890313945.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5A